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Library Assistant 3

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Classification Details

Classification Information

Classification Title Library Assistant 3
Classification Code 43600
FLSA Non-Exempt

Position Details

Position Information

Position Title Library Assistant 3
Position Number 131270
Pay Grade 6
Department Library Administration - 26000
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities
  • Ability to work productively and efficiently in conformity with departmental standards and procedures. * Ability to accurately follow detailed instructions and work independently or with minimal supervision. * Ability to perform complex tasks with a high degree of accuracy. * Ability to work in a changing environment. * Computer knowledge and skills.
Required Qualifications

High school diploma. 2 years minimum library experience.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date September 1997

Job Duties

These are the job duties required of the position.

Description of Job Duty
  • Enter receipt data in the OPR (Order, Pay, Receipt) Record of Standing Order Titles in Paper, Microform, and Electronic Format.
  • Modify the System-generated “Expired Action Request List” Report for non-receipt of titles.
  • Initiate tracers to Vendors for non-receipt of items.
  • Use Baker & Taylor’s Link Online to transmit book orders electronically.
  • Maintain a log for all purchase orders numbers assigned to all orders sent from the Department.
  • Print computer generated copies of order letters and forms which are linked to each purchase order.
  • Generate and maintain Online Vendor Code File.
  • Copies of invoices for Standing Order Titles and A/V Titles are prepared for payment.
  • The date the invoice is received is stamped on the invoice.
  • Invoices are checked for accuracy.
  • Function and object code numbers are stamped on the invoice.
  • If a purchase order number on an invoice is complete, it is designated FINAL.
  • Fund Slips are totaled and compared to the invoice amount to insure accuracy.
  • Procure supplies for the entire library, using the procurement system of the Purchasing Office of the University.
  • File approved invoices, fund slips, and correspondence.
  • Log in number of book request slips from each academic department.
  • Prepare and record number of CHOICE book review cards sent to and received from each department.
  • Prepare book plates for “Gift of Knowledge” books and maintain files on number of gift books received each year.
  • Maintain statistical report of number of titles/volumes received by department for standing order each academic year.
  • Other duties as assigned.
Job Duty Type Essential
Description of Job Duty
  • Distribute mail to all appropriate individuals within the department.
  • Assist in checking Magellan to eliminate duplicate requests.
  • Assist in database cleanup.
  • Assist in preparation of the annual reports for the Supervisor of the department and the Director of Libraries.
  • Answer the telephone.
  • Assist in annual book census.
Job Duty Type Secondary