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Secretary 3

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Classification Details

Classification Information

Classification Title Secretary 3
Classification Code 45250
FLSA Non-Exempt

Position Details

Position Information

Position Title Secretary 3
Position Number 218120
Pay Grade 5
Department Child Study Center/Little Bucs - 23152
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Knowledge of office practices, procedures and equipment. Effective verbal and written communication skills.

Required Qualifications

Associate’s degree with at least 3 years of experience required.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date November 2016

Job Duties

These are the job duties required of the position.

Description of Job Duty
  • Answer main CSC phone line.
  • Check payment lock box each day.
  • Write receipts for tuition payments.
  • Make deposits at Bursar’s Office.
  • Print & distribute time records.
  • Enter payroll in TRS for 23 monthly & 46 semi-monthly employees.
  • Prepare APS timesheets and keep track of APS hours.
  • Update payroll reports for FWS, APS, and GA students and distribute to Master Teachers.
  • Campus/CSC mail runs.
  • Maintain and update both online and physical files.
  • Process paperwork and setup files for new children enrollees.
  • Process paperwork to hire student workers and set up files.
  • Purchasing- enter departmental requisitions and receipts in eBucs.
  • Handle departmental petty cash disbursements and reimbursements.
  • Enter work order requests.
Job Duty Type Essential
Description of Job Duty
  • Prepare children’s lunch menu (monthly).
  • Prepare children and staff birthday list (monthly).
  • Assist in classrooms whenever needed.
  • Assist with lunches as needed.
  • Run errands to Wal-Mart, Lowe’s, grocery store as necessary.
  • Laminate items for classroom display.
  • Monitor fax and copier machines.
  • Assist with special fundraising activities.
  • Handle miscellaneous correspondence.
  • Attend Center functions such as staff meetings, etc.
  • Answer doorbell.
  • Post notices (inclement weather/family gatherings, etc).
Job Duty Type Secondary