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Information Research Tech 1

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Disclaimer

This is a job description. It does not necessarily indicate that this position is open for employment. Visit www.etsu.edu/jobs for current job openings.

Classification Details

Classification Information

Classification Title Information Research Tech 1
Classification Code 42800
FLSA Non-Exempt

Position Details

Position Information

Position Title Information Research Tech 1
Position Number 830800
FTE
Pay Grade 6
Department Learning Resources - 31120
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Accounting procedures including but not limited to experience with accounts payable and accounts receivable; Records creation and maintenance including retention requirements; Financial reporting including generation of reports and graphs in Excel

Required Qualifications

Associate’s degree in Accounting and/or Business with practical 2 years of related experience

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date May 21, 2015

Job Duties

These are the job duties required of the position.

Description of Job Duty

Reviews and monitors accounts of Medical Library and Biomedical Communications’ budgets.

Compiles budget, purchasing, accounts receivable and payable, payroll and general ledger information.

Compiles special reports and studies where analysis of data is required; identifies sources and extracts necessary information; and, performs calculations.

Supports the Associate Dean through detailed reporting and accurate record-keeping.

Provides management with regular reports on current standing of finances.

Acts as liaison to ETSU Financial Services to resolve concerns, questions, or discrepancies.

Prepares journal vouchers and budget revisions. Initiates requisitions, monitors progress of purchase orders, and forwards invoices for payment.

Monitors travel budget. Prepares reimbursement requests with supporting documentation for non-recurring transactions.

Acts as liaison between departments and Finance and Administration in clarifying financial procedures and reports.

Makes recommendations for streamlining procedures regarding financial operations.

Oversees ordering of office supplies and equipment and monitors current inventory.

Holds responsibility for ProCard and balances, reconciles monthly statement.

Interacts with vendors to resolve questions and ensures compliance with university policies and procedures.

Establishes and maintains system for tracking approved expenditures from restricted accounts while exercising purchasing regulations.

Compiles travel forms including registration, authorization, and claims.

Verifies all monthly departmental positing have been transferred and posted to general ledger accurately.

Monitors spending and documentation related to grant/contract funding, including state/federal grants.

Ensures appropriate expenditure of grant/contract funding in compliance with appropriate regulations.

Prepares reports on current status of grant/contract funds.

Alerts department head and relevant personnel to grant close-out deadlines and works with relevant ETSU departments to ensure appropriate closure.

Participates in library budget group discussions and provides financial updates.

Develops and maintains knowledge base on scholarly publishing vendors, representatives, renewal cycles, and issues affecting STEM publishing pricing.

Participates in negotiations with publishing vendor representative.

Provides historical reporting on past pricing; forecasts future costs based upon historical increases.

Evaluates the cost effectiveness of existing subscription resources.

Identifies discrepancies between university fiscal year and vendor subscription year to aid in simplifying payment procedures.

Assists department personnel in proper completion of travel authorizations and related documentation.

Identifies areas of financial risk or suboptimal procedural compliance and brings to attention to appropriate staff.

Job Duty Type Essential
Description of Job Duty

Processes payroll in absence of primary timekeeper.

Performs other related duties as assigned.

Job Duty Type Secondary