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Classification Details

Classification Information

Classification Title Coordinator
Classification Code 47250
FLSA Non-Exempt

Position Details

Position Information

Position Title Coordinator
Position Number 831220
Pay Grade 7
Department Psychiatry and Behavioral Sciences - 31560
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
  • Good knowledge base of the college of medicine’s concepts, practices, and procedures to ensure compliance with rules, and regulations for meeting all course obligations.
  • Ability to rely on experience and good judgment to plan and accomplish the goals set for successful Psychiatry Clerkship training.
  • A wide degree of creativity and latitude is required in this position.
  • Maintaining good rapport with the students and faculty is essential for this position
  • Ability to evaluate situations and make correct decisions with very little supervision especially in the absence of the course director.
Knowledge, Skills and Abilities
  • Organizing and coordinating skills.
  • Ability to create, compose, and edit written materials.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to maintain confidentiality of records and information.
  • Knowledge and understanding of medical student education processes and requirements.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Records maintenance skills.
  • Knowledge of related accreditation and requirements.
  • Knowledge of planning and scheduling techniques.
  • Ability to prepare, administer, proctor, and grade standardized undergraduate clinical exams.
  • Skill in the use of personal computers and related software applications.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to lead and train staff and/or students.
Required Qualifications
  • 3 Years secretarial experience
  • High school graduate
Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date

Job Duties

These are the job duties required of the position.

Description of Job Duty
  • Provides administrative coordination and support for complete medical education/clerkship programs.
  • Serves as an assistant to the Director of the Psychiatry Clerkship and to the Directors of the Psychiatry Behavioral Sciences & Lifespan Development and Introduction to Clinical Psychiatry Courses.
  • Responsible for compilation of educational and associated materials as needed.
  • Coordinates, administers and/or proctors periodic testing, as appropriate to the program such as, all mid-term and final written exams to 1st and 2nd year medical students and National Board Exams to all 2nd and 3rd year medical students.
  • Prepares and distributes schedules as appropriate for medical students participating in educational activities associated with the program.
  • Prepares student on-call schedules to coordinate with Resident on-call schedules.
  • Prepares and distributes Child and Adolescent training schedules.
  • Prepares and distributes all materials for orientation to new students.
  • Orients all new 3rd year medical students rotating in the Psychiatry Clerkship.
  • Maintains and updates confidential files and records for all students associated with the Psychiatry program.
  • Keeps abreast of regulations and policies in areas of responsibility.

Assistant to the Director of Psychiatry Clerkship:

  • Oversees the Psychiatry Clerkship in regard to scheduling all aspects of the Clerkship Rotation every 8 weeks; assigns and notifies students of site assignments; orients students to the Clerkship sites, personnel, rules and regulations; serves as a liaison for the Director to handle problems that arise during the clerkship such as changes in schedules, student appeals, etc; accountable for scheduling 20 or more lectures per clerkship; schedules on-call for the students to coordinate with the resident’s on-call; types and prepares the curriculum booklet for every new rotation; copies and distributes all handouts for didactic; schedules oral exams; orders and proctors all National Board Exams; collects all necessary evaluations on each student and distributes to each faculty member, preceptor and resident; prepares the over-all Student Evaluation which is formally filed in the College of Medicine Office of Student Affairs; averages all grades; notifies students by formal correspondence of their grades; prepares letters of recommendation for students as needed.

Assistant to the Directors of Behavioral Sciences & Lifespan Development and Introduction to Clinical Psychiatry Courses:

  • Manages all secretarial/clerical responsibilities for the Directors; coordinates all site assignments for Small Groups; prepares the syllabus for both courses; orders all board exams; prepares slides/PowerPoint presentations; prepares all mid-term and final exams; proctors all exams; averages all grades; prepares student/course evaluations; prepares grade sheets for Directors; notifies students by formal correspondence of their grades for the Directors; serves as the liaison between the directors and the students; works closely with the administrative personnel in both the Student Affairs Office and the Office of Academic Affairs in obtaining information regarding students and in reporting all grades and evaluations; providing technical assistance to faculty as requested; serves as staff member of the Departmental Education Committee and serves as secretary in scheduling meetings and preparing agendas, in addition to recording and distributing minutes of each monthly meeting; performs other incidental tasks consistent with the goals and objectives of this position.

Administrative support member/reporter of the Psychiatry Student Interest Group:

  • Performs incidental tasks consistent with the goals and objectives of this position.
Job Duty Type Essential
Description of Job Duty
  • Assists the department in other duties that are assigned.
  • Full-time assistant to two full-time faculty members [Drs. Clark and McGowen].
  • Serves as a support person to any of the staff that might need assistance on a project or daily routine assignment.
  • Assists in major typing projects for the department as needed.
  • Develops and maintains databases and systems as appropriate; gathers and analyzes statistical information and prepares reports on program activities as required.
  • Supervise student workers in projects as needed.
Job Duty Type Secondary