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Graduation Analyst 2

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Classification Details

Classification Information

Classification Title Graduation Analyst 2
Classification Code 42400
FLSA Non-Exempt

Position Details

Position Information

Position Title Graduation Analyst 2
Position Number 131440
Pay Grade 7
Department Registrar - 25540
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary

Employee will be under general supervision. Provide support to co-workers and produce work in a team environment. Processes graduation applications for undergraduate students; assists in data entry for graduate studies as needed; verifies the completion of all university requirements for the conferring of undergraduate degrees; maintains current listing of graduation candidates; composes routine e-mail correspondence; notifies students and advisors of discrepancies in qualifications for graduation; consults with department chairs and advisors on matters pertaining to graduation requirements; assists with posting repeats, course substitutions, credit by examinations to student’s academic record; assists in preparations for graduation exercises; assists in conferring, printing, distributing and mailing all graduate and undergraduate diplomas; assists in preparations for the graduation related events; assists other areas of the Registrar’s Office as needed (i.e. Orientation and registration); enters approved exceptions into Degree Works as needed. Assist student workers and temporary employees (under supervision of the graduation coordinator) as needed with questions and tasks. Perform other duties as assigned.

Knowledge, Skills and Abilities

- Ability to work with a variety of people in a high-volume customer service environment. – Ability to extract relevant information from conversations and/or documents. – Ability to proofread (and when necessary, correct) materials pertaining to graduation. – Ability to record information efficiently and effectively. – Ability to pay attention to details. – Ability to communicate effectively with students, staff, faculty and the community. – Ability to utilize cognitive and analytical skills. – Proficient knowledge of Microsoft Office Suite.

Required Qualifications

- High school diploma or equivalent. – Two years office experience. – Familiarity with databases.

Preferred Qualifications
Physical Demands
Supervision Given and Received

Performs under general supervision.

Version Date September 2017
Job Duties

These are the job duties required of the position.

Description of Job Duty

-Certify requirements for degree posting.
-Verify all requirements for graduation are met.
-Assist with grade changes, repeats, credit by examination, etc. to student record.
-Assist in preparation for graduation exercises.

Job Duty Type Essential
Job Duties

These are the job duties required of the position.

Description of Job Duty

Receive applications for degree candidacy, transcripts, all information & forms pertinent to student’s program.

Notify students and advisors of any discrepancy in qualifications for graduation.

Performs other duties as assigned.

Job Duty Type Secondary