Executive Aide
To apply for this position, select 'Apply for this Job'.Disclaimer
This is a job description. It does not necessarily indicate that this position is open for employment. Visit www.etsu.edu/jobs for current job openings.
Classification Details
Classification Information
| Classification Title | Executive Aide |
|---|---|
| Classification Code | 42000 |
| FLSA | Non-Exempt |
Position Details
Position Information
| Position Title | Executive Aide |
|---|---|
| Position Number | 131680 |
| FTE | |
| Pay Grade | 6 |
| Department | Mathematics and Statistics - 21450 |
| Expectations for All Employees: | East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced. |
| Job Summary | |
| Knowledge, Skills and Abilities | Budgeting/ accounting skills, strong communication skills (written and verbal),detail oriented, organized, assertive/ takes initiative, and maintains confidentiality. |
| Required Qualifications | High School diploma or GED plus three (3) years secretarial office experience, or an equivalent combination of education and experience. |
| Preferred Qualifications | |
| Physical Demands | |
| Supervision Given and Received | Performs under general supervision. Determines own methods of performing assigned work. |
| Version Date | July 1997 |
Job Duties
These are the job duties required of the position.
| Description of Job Duty | Maintains chair’s calendar and schedule. Provide accurate information in a courteous manner to students and visitors. Answer all phone calls and initiate action or referrals to appropriate party. Process permits and/ or drops for students. Provide copy services, word processing, database management, desktop publishing of instructional and research materials, brochures, manuals, etc. for chair, all faculty, and math lab. Maintain office financial accounts and reconcile budget reports. Prepare payroll reporting. Initiate all requisitions, purchase orders and work orders. Initiate and process all travel requests and expenses. Prepare hiring forms and contracts for faculty, part-time faculty, graduate assistants, mathlab tutors, temporary workers, and student workers. Maintain inventory of current textbooks, and supplemental materials. Store, assign, retrieve and sell to book vendors. Maintain and process teaching schedules. |
|---|---|
| Job Duty Type | Essential |
| Description of Job Duty | Maintain key inventory for faculty offices, department offices, and mathlabs. Maintain all departmental files- personnel, administrative, academic, and student. Maintain supply inventory. Oversee mail distribution. Assist faculty and graduate assistants with general office administration: scheduling of classrooms, work orders for facilities and equipment, office equipment and phones. Maintain petty cash acquired through sale of textbooks, long distance telephone calls, and make deposits as required. |
|---|---|
| Job Duty Type | Secondary |