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Executive Aide

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Classification Details

Classification Information

Classification Title Executive Aide
Classification Code 42000
FLSA Non-Exempt

Position Details

Position Information

Position Title Executive Aide
Position Number 131870
Pay Grade 6
Department University School - 23300
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities
Required Qualifications

High School diploma, secretarial/ business courses. Three years experience.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date November 2006

Job Duties

These are the job duties required of the position.

Description of Job Duty

Enter data on students, faculty, attendance, records, grades, transcripts and discipline into WIN system.
Mail out Report Cards.
Work in preparation for the annual lottery for student admission.
Set up interview for prospective students.
Prepare new files for students, which will follow them until graduation or the student leaves.
Call in substitute teachers in the event of teacher absence.
Prepare requisition for textbook orders; distribution of orders once they arrive.
Entry of information for TSSAA for all sports.

Job Duty Type Essential
Description of Job Duty

Prepare mailing for monthly newsletter.
Prepare student directory each year and see that it is distributed to each family.
Maintain the master calendar in the office.
Prepare packets and forms for in-service at the beginning of school.
Designated person to administer medication if nurse is absent.
Building Coordinator.
Maintain a birthday bulletin board in the main hallway.
Maintain an information bulletin board in the hallway.
All regular secretarial duties such as correspondence, memos, filing, copies; etc.
Serve on the scheduling committee which develops both the master calendar and the master schedule for the school year.
Serve on the High School Honors Banquet committee.
Responsible for the correspondence.
All other duties as assigned.

Job Duty Type Secondary