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Supply Store Lead Worker

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Classification Details

Classification Information

Classification Title Supply Store Lead Worker
Classification Code 45760
FLSA Non-Exempt

Position Details

Position Information

Position Title Supply Store Lead Worker
Position Number 132500
Pay Grade 6
Department Procurement and Contract Services - 40200
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Ability to be proficient with the use of computers, Office and inventory programs, eBucs, etc.

Ability to lift 50-100 pounds.

Ability to provide good communication skills and strong interpersonal skills.

Ability to make decisions and solve problems when they arise.

Ability to be well organized.

Ability and willingness to take training and obtain a valid forklift license.

Ability to follow and abide by all ETSU and TBR policies and procedures.

Knowledge and training to handle radioactive packages.

Knowledge and background experience in a warehouse environment and in inventory control.

Required Qualifications

Associates degree in a computer related field or comparable experience required; 1 year of experience in warehouse environment and inventory control required; forklift license required; good interpersonal skills required.

Preferred Qualifications
Physical Demands
Supervision Given and Received

Performs under general supervision. Determines own methods for performing assigned work.

Version Date April 2016
Job Duties

These are the job duties required of the position.

Description of Job Duty

-Inspect, verify quantities and sign for goods delivered by various vendors.

-Identify damaged goods and/or shortages and notify vendors and departments.

-Look up purchase orders in E-bucs.

-Contact vendors on packages that are shipped with no information on them as to where the package goes or who ordered it.

-Code all pallets, boxes and packages with the date, building number and department name.

-Identify time sensitive packages and make arrangements to get them delivered in a timely manner.

-Identify radioactive packages and notify Radioactive Safety Office for pick up.

-Maintain a detailed running Excel spreadsheet on all goods received.

-Create delivery sheets each day on the iPad so drivers can obtain customers signatures.

-Scan all freight tickets and keep an electronic file on goods received at the end of each day.

-Assist departments and students with questions concerning the receiving and/or status of packages they have ordered.

-Notify various shops within Facilities Management when their packages have arrived and are ready for pick up.

-Respond to calls from various departments requesting pick up of packages ready to be shipped.

-Contact drivers to notify them of the pick-ups.

-Provide shipping costs, delivery times, ect. to faculty, staff, and students upon request.

-Notify departments and students when we receive a “Call Tag” for merchandise being returned to vendor.

-Collect money and process credit card payments from individuals who ship out personal packages.

-Process packages to be shipped out via UPS, FedEx, DHL, Unishippers, etc.

-Fill out Customs paper on international shipments.

-Order and maintain shipping supplies such as boxes, packs, labels, etc.

-Set up department on FedEx Ship Manager for those that choose to process their own shipments.

-File and maintain records on FedEx Ship Manager users.

-Scan and maintain an electronic file on all shipping records at the end of each day.

-Distributes shipping charges from UPS, FedEx, DHL, Unishippers, etc., to the various departments when invoice is received each week.

-Contacts carriers when there are discrepancies on the invoices and dispute charges when necessary.

-Contacts department when additional information is needed for the distribution of charges.

-Maintains an electronic file on all invoices processed.

-Routes invoices for approval and payment.
Follows TBR procedures for disposal of surplus property.

-Make decisions and recommendations on what surplus items should be sold, recycled, disposed of or kept for redistribution to other ETSU departments.

-Identify any potentially hazardous surplus equipment and have our Health & Safety Officer inspect it before it is sold or disposed of.

-Have RSO inspect all lab equipment, refrigerators and freezers for radiation and sign off on Safety Clearance sheet prior to disposal or redistribution.

-Maintain Safety Clearance sheet notebook.

-Write description, take pictures and/or video and assign inventory numbers to the surplus being sold.

-Post surplus items to GovDeals in compliance with the website posting requirements.

-Record any pertinent ETSU numbers and give to supervisor so items can be removed from inventory.

-Answer questions from potential bidders about items being sold.

-Schedule viewing and inspection of surplus with potential bidders, schools, and departments.

-Monitor default bidders and ban them from future ETSU/GovDeals auctions.

-Maintain paid and picked up reports on GovDeals.

-Accept and process payments from winning bidders.

-Balance credit card machine.

-Maintain a file of GovDeals receipts.

-Prepare deposits and take to Financial Services for deposit.

-Assists with the loading of sold surplus items.

-Notify departments when specific surplus items become available.

-Maintain Facebook page for school called PASS (Providing Area Schools with Surplus).

-Fill out donation letters and have the teachers sign them for the surplus items they take for use in their schools.

-Assist faculty and staff in picking out surplus for their departments.

-Place work orders to have reallocated surplus delivered to various departments both on and off campus.

-Submit work orders to have surplus picked up from various departments.

-Responsible for the sale of numerous pallets of old stock items from the former Physical Plant Warehouse.

-Clean, organize, inventory and restock inventory items.

-Use TMA Work Order/Inventory Program on a daily basis.

-Maintain electrical section.

-Assist the various shops in locating stock items.

-Work with electrical and custodial personnel in ordering items not in stock that they need to complete their work orders.

-Get price quotes from vendors.

-Submit requisitions through e-Bucs.

-Receives orders in e-Bucs when products arrive.

-Adjust inventory totals and costs in the TMA program as items are received.

-Adjust inventory totals as items are taken out of stock and verify counts.

-Talk with salesman who come in from various companies about their products and services.

-Responsible for the boxing and palletizing of various used stock.

-Operate standard office equipment.

-Answer questions from students, faculty, staff, delivery drivers, etc. regarding shipping, receiving, inventory items, surplus items, online auction, driving directions, etc.

-Receive and process copy paper orders.

-Create various forms used within the office.

-Operate forklift unloading trucks at warehouse and various locations on campus.

-Operate pallet jack, two and four wheel dollies, various hand tools, van and delivery trucks.

-Submit work orders for needed repairs or services for Central Receiving to Facilities Management.

-Maintain the Central Receiving website and Facebook/PASS pages.

Job Duty Type Essential
Job Duties

These are the job duties required of the position.

Description of Job Duty

-Assist in tagging printer, laptops and other equipment.

-Communicate with drivers on time sensitive deliveries and pickups.

-Assist with deliveries and pickups when needed.

-Assist with large deliveries.

-Sort and load computers and monitors onto OIT truck for the two big computer rollouts each year.

-Help train and direct student workers.

-Performs other related duties as assigned.

Job Duty Type Secondary