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Technical Clerk

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Classification Details

Classification Information

Classification Title Technical Clerk
Classification Code 45950
FLSA Non-Exempt

Position Details

Position Information

Position Title Technical Clerk
Position Number 132650
Pay Grade 5
Department Registrar - 25540
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Basic computer and word processing skills.

Required Qualifications

High School, some college work desirable. Minimum of one year experience wth the registration/schedule work as a student or staff member working with these processes.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date September 2000

Job Duties

These are the job duties required of the position.

Description of Job Duty

-Submit computer report request to choose admitted students with deficiencies for each semester.

-Prepare letters through mail merge.

-Place holds and flags; this initial contact and the start of monitoring their records.

-Check registration of classes for courses needed to remove deficiencies.

-Check grades at the end of the term to determine if deficiencies can be removed.

-Maintain student files.

-Disseminate information to academic department’s concerning all phases of the class schedule.

-Assist and advise academic department personnel when keying the schedule of classes.

-Collect, edit, and supervise keying of the class notes.

-Maintain a system of instructions and procedures for producing proof copies and the camera ready copy of the class schedule.

-Collect, edit and maintain the information text for the front of the class schedule.

-Explanation and clarification of university policies and registration procedures.

-Verification of proper authority and clearing of registration obstacles.

-Line control and verification of registration eligibility.

-Supervise the student and temporary employees and maintain all registration documents.

-Operation of computer terminals at peak registration.

-Schedules rooms for classes and campus events.

Job Duty Type Essential
Description of Job Duty

-Assist with final preparation for graduation and supervise the arrangement and distribution of diplomas.

-Initiate and monitor temporary work budget, train, assign work schedules, supervise, and verify work time of temporary employees.

-Train, supervise, and maintain payroll records for student employees.

-Open and close all office cash registers daily, count and balance daily cash received.

-Note and document and money discrepancies and deposit funds with Bursar’s Office.

-Assist information dissemination, telephone answering, proofreading, special projects of the registrar and file maintenance

Job Duty Type Secondary