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Executive Aide

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Disclaimer

This is a job description. It does not necessarily indicate that this position is open for employment. Visit www.etsu.edu/jobs for current job openings.

Classification Details

Classification Information

Classification Title Executive Aide
Classification Code 42000
FLSA Non-Exempt

Position Details

Position Information

Position Title Executive Aide
Position Number 132710
FTE
Pay Grade 6
Department Economics and Finance - 22250
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Computer skills

Required Qualifications

High School diploma or GED plus three (3) years secretarial office experience, or an equivalent combination of education and experience.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date March 2007

Job Duties

These are the job duties required of the position.

Description of Job Duty

-Types or supervises typing of Department correspondence, purchase orders, requisitions, vouchers, forms reports and other documents on word processor.

-Greets visitors to Department and provides proper information or directs them to appropriate individual.

-Answers telephone, giving information to caller or routing call to appropriate individual, takes messages for those unavailable calls.

-Recruits, trains, and supervises student workers.

-Assigns student workers to faculty (if requested) and computer labs.

-Maintains attendance and time records for student assistants.

-Composes, prepares, and distributes routine department correspondence.

-Maintains appointment schedules for Chair and faculty (as requested).

-Maintains Department files.

-Assists in advisement of student, when faculty are unavailable and/or time is of the essence.

-Distributes and/or explains to students Department policies that affect them.

-Gathers information for, and supervises the ordering of, Departmental supplies and equipment.

-Arranges for text book orders and investigates any problems associated with orders.

-Makes corrections and changes in class schedules on University computer terminal.

-Keeps faculty informed on important Department, College, and University events.

-Assists faculty with travel arrangements and preparing appropriate forms.

-Prepares and photocopies class exams, quizzes, assignments, handouts, transparencies, and other teaching materials for faculty.

-Administers make-up tests when instructors are unable to do so.

-Supervises the collection and distribution, and disposition of student-evaluation of Faculty forms.

-Assist, as needed, in official Department and College events.

-Types correspondence for faculty, as requested.

-Oversees collection and record keeping for information and forms faculty are asked to submit.

-Maintains Department inventory.

-Posts information about graduate school and placement opportunities for students, class schedules, policies, announcements, and other information important to Department faculty and students.

-Assists in distributions of, and record keeping for, faculty payroll.

-Performs other tasks as requested and assigned, consistent with personnel policies.

-Reconciles monthly Departmental Budget Statements

-Maintains confidentiality when required for all personal matters.

Job Duty Type Essential
Description of Job Duty

Other related duties as assigned.

Job Duty Type Secondary