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Information Research Tech 2

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Disclaimer

This is a job description. It does not necessarily indicate that this position is open for employment. Visit www.etsu.edu/jobs for current job openings.

Classification Details

Classification Information

Classification Title Information Research Tech 2
Classification Code 42850
FLSA Non-Exempt

Position Details

Position Information

Position Title Information Research Tech 2
Position Number 132920
FTE
Pay Grade 7
Department Procurement and Contract Services - 40200
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary

Researches, analyzes and interprets data; Prepares statistical reports; Processes payments for all university, foundation and agency accounts; Ability to organize and maintain large and diverse forms of information and data. Responsibilities include performing a variety of complex secretarial, administrative and clerical tasks including data entry and maintenance of documents for the payments of various vendors; Strict attention to detail; Performs complex accounting and auditing tasks, reconciliation and related accounting functions in support of the department; Communicates frequently with faculty, staff and outside vendors both verbally and in writing on matters relating to accounts payable transactions; Acts as a liaison between departments and vendors; Verifies invoices received with purchase orders; Ability to review processes and to compare information in order to identify discrepancies and deviating circumstances; Consults University policy to ensure compliance; Good interpersonal skills; Processes departmental reimbursement or check requests for purchases not requiring a purchase order, determines whether requests and receipts meet University guidelines; Requests additional justification or management approval when appropriate; Completes reimbursement procedures for cash reimbursements, meal reimbursements or travel claims; Ability to work independently and as part of a team; Codes invoices for charges to appropriate department(s) and account(s) in the general ledger, approve for payment or submit to management for payment approval; Good time management and ability to multi-task with attention to detail and accuracy; Researches, reconciles and balances routine and non-routine account information and financial information; Researches, reconciles and balances complex financial records with accounting reports and related financial information; Verifies that transactions comply with university and TBR financial policies and procedures; Prepares vendor checks for mailing; Scans information into document image management system; Responsible for ensuring compliance of standard practices such as proper signing authorities, purchasing and data standards; Reviews W-9 status of independent contractors; Codes service payments for Federal 1099 reporting requirements; Knowledge of the process used in auditing and matching invoices and paying bills; and performs other related duties as assigned.

Knowledge, Skills and Abilities

Proficiency with computerized program (i.e. Banner, eBucs and Microsoft Office), ability to work independently and maintain confidentiality.

Required Qualifications

High School Diploma or GED required. Accounts payable experience required.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date August 2014

Job Duties

These are the job duties required of the position.

Description of Job Duty

Accounting and Auditing Duties: Researches, analyzes and interprets data received from departments and vendors. Responds to complex department and vendor requests for information. Enters and processes all payments for the state, foundation, and agency accounts. Organizes and maintains large amounts of data and information. Performs reconciliation and accounting functions in support of the departments. Reviews and processes information in order to identify discrepancies and deviating circumstances. Identifies and processes invoices with purchase orders in eBucs system. Enters and processes departmental check requests properly in Banner and in eBucs system. Enters and processes contract payments. Identifies and determines if the requests comply with the university’s guidelines. Codes entries for charges to appropriate departmental accounts in the general ledger. Researches, reconciles, and balances routine and non-routine account information and financial information. Ensures strict attention to detail. Ensures compliance of standard practices such as proper signing authorities and purchasing and data standards. Organizes and prioritizes multiple tasks and still maintains consistency and accuracy. Applies payment policies and procedures as stated by TBR, the IRS and the university. Consults university policy to ensure compliance. Advises and counsels departments and vendors on university policies and procedures. Works with diverse employees and customers. Maintains currency of knowledge with technology and system changes and relays to users in departments. Functions as a team member in a fast paced office.

Job Duty Type Essential
Description of Job Duty

Secretarial Duties: Opens and processes mail. Sorts invoices by payment type. Reviews all payment requests for proper approval. Returns invoices to the correct department for approval to pay when they do not meet requirements stated by university policy. Contacts outside vendors on matters regarding issues related to accounts payable transactions. Acts as a liaison between vendors and the departments to insure proper payment of invoices. Sends check requests that do not comply with policy to the correct individuals for review. Answers the telephone, provides instructions and/or transfers appropriately. Prepares vendor checks for mailing on campus, mailing off campus, and calling for check pick up. Scans check copies and supporting documents into OptiDoc II. Indexes items scanned. Verifies each item in OptiDoc II for accuracy.

Job Duty Type Essential
Description of Job Duty

Reviews W-9s, vendor applications, and direct deposit forms to insure processing. Codes payments for Federal 1099 requirements to the correct 1099 classification. Researches account delinquencies. Corrects information in multiple electronic systems. Reconciles vendor statements. Contact vendors to update company information. Assists with fiscal year-end reporting as required. Assists accounts payable manager in meeting deadlines. Prepares journal vouchers. Performs other related duties as assigned.

Job Duty Type Secondary