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Information Research Tech 2

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Disclaimer

This is a job description. It does not necessarily indicate that this position is open for employment. Visit www.etsu.edu/jobs for current job openings.

Classification Details

Classification Information

Classification Title Information Research Tech 2
Classification Code 42850
FLSA Non-Exempt

Position Details

Position Information

Position Title Information Research Tech 2
Position Number 133890
FTE
Pay Grade 7
Department Procurement and Contract Services - 40200
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary

Researches, analyzes and interprets data; Prepares statistical reports; Processes payments for all university, foundation and agency accounts; Ability to organize and maintain large and diverse forms of information and data. Responsibilities include performing a variety of complex secretarial, administrative and clerical tasks including data entry and maintenance of documents for the payments of various vendors; Strict attention to detail; Performs complex accounting and auditing tasks, reconciliation and related accounting functions in support of the department; Communicates frequently with faculty, staff and outside vendors both verbally and in writing on matters relating to accounts payable transactions; Acts as a liaison between departments and vendors; Verifies invoices received with purchase orders; Ability to review processes and to compare information in order to identify discrepancies and deviating circumstances; Consults University policy to ensure compliance; Good interpersonal skills; Processes departmental reimbursement or check requests for purchases not requiring a purchase order, determines whether requests and receipts meet University guidelines; Requests additional justification or management approval when appropriate; Completes reimbursement procedures for cash reimbursements, meal reimbursements or travel claims; Ability to work independently and as part of a team; Codes invoices for charges to appropriate department(s) and account(s) in the general ledger, approve for payment or submit to management for payment approval; Good time management and ability to multi-task with attention to detail and accuracy; Researches, reconciles and balances routine and non-routine account information and financial information; Researches, reconciles and balances complex financial records with accounting reports and related financial information; Verifies that transactions comply with university and TBR financial policies and procedures; Prepares vendor checks for mailing; Scans information into document image management system; Responsible for ensuring compliance of standard practices such as proper signing authorities, purchasing and data standards; Reviews W-9 status of independent contractors; Codes service payments for Federal 1099 reporting requirements; Knowledge of the process used in auditing and matching invoices and paying bills; and performs other related duties as assigned.

Knowledge, Skills and Abilities

Ability to communicate well. Ability to be a team player. Ability to work with all levels of people. Ability to skillfully work with irate and demanding people and situations. Ability to multitask. Possess accurate and efficient keyboard entry. Ability to instruct others on how to create employee reimbursements. Advise others how to follow ETSU policy’s regarding payment of invoices. Ability to apply policies and procedures to all payment requests. Working knowledge of Microsoft Office. Ability to accept change. Ability to grasp technology and system changes.

Required Qualifications

High School Diploma or GED required. Accounts payable experience required.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date December 2015

Job Duties

These are the job duties required of the position.

Description of Job Duty

Monitors electronic workflow and folders.

Monitors contract events such as expirations, milestones etc. and notifies responsible parties.

Assists with contract training.

Loads contract related information into the electronic system.

Researches, analyzes and interprets data received from departments and vendors.

Responds to complex department and vendor requests for information.

Organizes and maintains large amounts of data and information.

Performs reconciliation and accounting functions in support of the departments.

Reviews and processes information in order to identify discrepancies and deviating circumstances.

Identifies invoices with purchase orders in eBucs system.

Identifies and determines if the requests comply with the University guidelines.

Researches, reconciles and balances routine and non-routine account information and financial information.

Ensures strict attention to detail.

Ensures compliance of standard practices such as proper signing authorities and purchasing and data standards.

Performs application of contract payment policies and procedures as stated by State of Tennessee, the University and IRS at all times.

Consults University policy to ensure compliance.

Advises and counsels departments and vendors on University policies and procedures.

Opens and processes the mail for the procurement and contract services department.

Returns contracts to the correct department for approval to pay when they do not meet requirements state by University policy.

Contacts outside vendors both verbally and in writing on matters regarding contracts.

Acts as a liaison between vendors and the departments.

Answers the telephone, providing instructions and/or transferring to purchasing department when required.

Prepares vendor checks for mailing on campus, mailing off campus and calling for check pick up.

Scans documents into BDM or other electronic programs.

Reviews W-9’s and vendor applications.

Job Duty Type Essential
Description of Job Duty

Corrects information in multiple systems.

Contacts vendors to update company information such as address and direct deposit availability.

Assists with fiscal year-end reporting as needed.

Assists Accounts Payable and Contract Compliance Manage in meeting deadlines.

Prepares journal vouchers.

Performs other related duties as assigned.

Job Duty Type Secondary