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Executive Aide

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Classification Details

Classification Information

Classification Title Executive Aide
Classification Code 42000
FLSA Non-Exempt

Position Details

Position Information

Position Title Executive Aide
Position Number 134800
Pay Grade 6
Department Sociology and Anthropology - 21800
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Knowledge of basic bookkeeping skills.

Required Qualifications

High School diploma or GED plus three (3) years secretarial office experience, or an equivalent combination of education and experience.

Preferred Qualifications
Physical Demands
Supervision Given and Received
Version Date
Job Duties

These are the job duties required of the position.

Description of Job Duty
  • Assists chairperson with administrative duties such as scheduling classes, monitoring inventory, corresponding with other administrative offices, etc.
  • Prepares and Xeroxs exams as needed for 8 full-time and four to ten part-time instructors and graduate assistants.
  • Monitors department accounts, indirect fund accounts and several grant accounts.
  • Answers department telephone and route calls.
  • Coordinates department advising of majors and minors ( assign student to advisor, notify student by mail of his or her advisor and their office hours, etc.
  • Prepares requisitions for equipment and supplies as necessary.
  • Prepares travel requests and make travel arrangements for faculty.
  • Completes payroll sheets for 50 employees.
Job Duty Type Essential
Job Duties

These are the job duties required of the position.

Description of Job Duty
  • Sends newsletters and other correspondence to approximately 600 alumni and majors.
  • Orders textbooks for all courses taught in the department as well as desk copies for the instructors.
  • Coordinates and administers Student Assessment of Instruction surveys for 30 or more courses per semester.
  • Maintains files and records for every aspect of the department.
Job Duty Type Secondary