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Executive Aide

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Disclaimer

This is a job description. It does not necessarily indicate that this position is open for employment. Visit www.etsu.edu/jobs for current job openings.

Classification Details

Classification Information

Classification Title Executive Aide
Classification Code 42000
FLSA Non-Exempt

Position Details

Position Information

Position Title Executive Aide
Position Number 134830
FTE
Pay Grade 6
Department Literature and Language - 21300
Expectations for All Employees:

East Tennessee State University pursues its mission based upon core values. An employee’s job performance must support and exhibit the university’s core values: PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential; RELATIONSHIPS are built on honesty, integrity and trust; DIVERSITY of people and thought is respected; EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic; EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Job Summary
Knowledge, Skills and Abilities

Computer skills and the patience of the job.

Required Qualifications

High School diploma or GED plus three (3) years secretarial office experience, or an equivalent combination of education and experience.

Preferred Qualifications
Physical Demands
Supervision Given and Received

Performs under general supervision. Determines own methods of performing assigned work.

Version Date 1997

Job Duties

These are the job duties required of the position.

Description of Job Duty

Types manuscripts, papers, course syllabi, handouts, and exams.

Job Duty Type Essential
Description of Job Duty

Opens, sorts, and distributes mail.

Job Duty Type Essential
Description of Job Duty

Maintains chair’s calendar and schedule appointments.

Job Duty Type Essential
Description of Job Duty

Telephone committee members for meetings.

Job Duty Type Essential
Description of Job Duty

Schedules conference rooms and class rooms.

Job Duty Type Essential
Description of Job Duty

Creates computerized forms, graph, flyers, and final reports.

Job Duty Type Essential
Description of Job Duty

Composes letters and correspondence.

Job Duty Type Essential
Description of Job Duty

Compiles information for publication.

Job Duty Type Essential
Description of Job Duty

Orders textbooks.

Job Duty Type Essential
Description of Job Duty

Maintains inventory of supplies and equipment.

Job Duty Type Essential
Description of Job Duty

Makes hotel and restaurant reservations for faculty and visitors.

Job Duty Type Essential
Description of Job Duty

Processes travel and reimbursement forms.

Job Duty Type Essential
Description of Job Duty

Supervises student workers.

Job Duty Type Essential
Description of Job Duty

Maintains departmental files.

Job Duty Type Essential
Description of Job Duty

Process requisitions and purchase orders.

Job Duty Type Essential
Description of Job Duty

Greets visitors, answers telephone calls, and directs to appropriate persons.

Job Duty Type Essential
Description of Job Duty

Maintains payroll records and time sheets for all faculty and student workers.

Job Duty Type Essential
Description of Job Duty

Picks up and distributes paychecks.

Job Duty Type Essential
Description of Job Duty

Directs all permit requests, late drop/adds, and schedules inquiries.

Job Duty Type Essential
Description of Job Duty

Assists department chair in course schedule preparation.

Job Duty Type Essential
Description of Job Duty

Operates and schedules maintenance of photocopier, fax machine, and paper shredder; monitors changes.

Job Duty Type Essential
Description of Job Duty

Maintains equipment check out schedules and distributes equipment.

Job Duty Type Essential
Description of Job Duty

Maintains building keys and log book.

Job Duty Type Essential
Description of Job Duty

Schedules maintenance of departmental computers and printers.

Job Duty Type Essential
Description of Job Duty

Prepares arrangements for receptions, special meetings, etc.

Job Duty Type Essential
Description of Job Duty

Monitors and maintains budget printouts.

Job Duty Type Essential
Description of Job Duty

Organizes faculty search paperwork.

Job Duty Type Essential
Description of Job Duty

Serves as manuscript typist for Aethlon, Tennessee English Journal, and for faculty engaged in book publication.

Job Duty Type Essential
Description of Job Duty

Performs others duties as assigned.

Job Duty Type Essential
Description of Job Duty

Works departmental receptions and functions.

Job Duty Type Secondary
Description of Job Duty

Cleans and prepares faculty lounge for departmental functions.

Job Duty Type Secondary
Description of Job Duty

Covers classes for absent faculty.

Job Duty Type Secondary
Description of Job Duty

Defrosts refrigerators and cleans microwave ovens.

Job Duty Type Secondary
Description of Job Duty

Researches book order information for faculty.

Job Duty Type Secondary
Description of Job Duty

Unofficially or voluntarily dusts and sweeps departmental offices, and runs errands for faculty.

Job Duty Type Secondary