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Associate Director for Contracts Management

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Posting Details

Position Information

Job Title Associate Director for Contracts Management
Department Office of the Vice Provost for Research and Sponsored Programs - 24550
Pay Grade 14
Job Category Administrative
Job Summary

Reporting to the Assistant Vice President for Research and Director of Sponsored Programs (ORSPA), the Associate Director for Contracts Management (Associate Director), is responsible for effectively managing all incoming and outgoing contracts and agreements resulting from ETSU research and sponsored programs while upholding applicable government regulations, sponsor rules and guidelines, and ETSU’s business principles, policies and goals.
Essential Functions
1) Manage a diverse portfolio of unique and highly complex sponsored programs agreements and contracts (collectively ‘contracts’) between the University and government agencies, foundations, non-profit, and for-profit entities;
a) Serve as liaison to, and collaborate with University stakeholders to establish cordial working relationships and achieve successful outcomes in sponsored programs contract negotiations
b) Review, negotiate, analyze, and draft contract terms for sponsored research agreements including federal contracts, subawards, memorandum of understanding, and data use, material transfer, confidentiality, collaboration, and service agreements.
i) Flag and address unusual circumstances;
ii) Advise faculty and staff on issues that could affect contractual relationships or negotiations;
iii) Provide alternative language and compelling explanations for alternative terms desired by the University.
2) Keep current on regulations and policies pertaining to sponsored programs contracts, and an awareness of court decisions that impact contract negotiations;
a) Critically evaluate agreements to ensure terms and conditions -
i) are compliant with applicable federal and state laws and regulations, sponsor and institutional policies and guidelines; and
ii) protect the University’s and principal investigators’ interests in areas such as finance, intellectual property, data use, and publication rights;
b) Contribute to the development of, and recommend modifications to university policies, procedures, and guidelines that impact sponsored programs contracting, among which are ORSPA standard operating procedures for contract service delivery;
c) Serve as a resource and provide education to the University community on issues related to sponsored programs contracts.
3) Work cooperatively with investigators, Legal, and other University departments and administration to ensure applicable compliance issues such as animal, and human subjects, biosafety, and HIPAA are satisfactorily addressed during the contracting process;
a) Manage the University’s FFATA reporting requirements;
b) Provide support to the University’s export control compliance program;
c) Provide support to the Human Research Protection Program on contractual and accreditation matters;
4) Attend training, participates in process improvement and cross-training efforts.
5) Perform other related duties as assigned.

Knowledge, Skills and Abilities
Required Qualifications

Education and Experience
• Bachelor’s degree and 5 years related experience OR JD
• Direct experience and demonstrated competency in higher education research and sponsored programs, and contracts administration.
• Demonstrated competency in interpreting and applying government regulations, laws, and policies pertaining to research and sponsored programs including Uniform Guidance, IRB and HIPAA, EAR, ITAR, and FAC, Tennessee law, and TBR policies.
• Proven ability to critically evaluate and clarify issues, identify and assess risks, formulate and implement strategies for resolution, and disseminate information in an appropriate and timely manner.
• Demonstrated proficiency in contract law, including interpreting and constructing contractual language.
• Demonstrated ability to lead and coordinate negotiations involving multiple parties with distinct needs while maintaining cordial sponsor relations and maximizing University interests.
• Excellent communication and interpersonal skills.
• Outstanding analytical, research and problem-solving skills.
• Proven adeptness at organizing workload to meet competing deadlines and commitments for a high volume of concurrent assignments, performing under pressure, and working effectively as part of a team as well as independently.
• Significant experience and an established record of integrity, professionalism, sound judgment, discretion and tact in dealing with a diverse community of faculty, staff, sponsors, colleagues and constituencies.
• High level of initiative and motivation to support ORSPA’s role as a service unit, proactively addressing potential problems, resolving conflicts, and working collaboratively to meet the needs of the University community.

Preferred Qualifications

• Prior experience applying export controls in a university research setting.

Salary

Posting Detail Information

Posting Number AS00099P
Is this position subject to a criminal background check? No
Is any part of the funding for this posting coming from a grant or outside funding source? No
Open Date 09/01/2017
Close Date 09/30/2017
Open Until Filled No
Special Instructions to Applicants

Supplemental Questions

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Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts